This Operating Procedure aligns with the NDU Student Exchange Policy
approved by the University Council and the Board of Trustees.
Exchange/Internship Programs (Managed by OIR-NDU)
Instituting New Exchange/Internship Agreements
We encourage all members of NDU to establish connections with international institutions and initiate the process of designing academic cooperation agreements beneficial to their units. The procedure for establishing new agreements is as follows:
1. A preliminary draft of the agreement is generated by the two parties. The originator of the agreement at NDU, whether OIR, Faculties, or NDU personnel (faculty members, staff, or directors) negotiates the terms with the outside party and drafts the first version. We recommend referring to the "NDU MoU Template" and coordinating with OIR to ensure important articles are included in the first draft.
2. Before any signatures (by NDU or the other party), the preliminary agreement should be sent to OIR for review.
3. Once the OIR review is completed and a consensus is reached, OIR will forward the agreement to the NDU Legal Counsel, who will provide feedback to OIR. OIR will then forward the NDU Legal Counsel's recommendations to the negotiating parties.
4. The final draft approved by all parties will be submitted by OIR to the Office of the Vice President of Academic Affairs for signatures.
5. OIR will keep a copy of the signed agreements and forward copies to the NDU originator and the other party.
Once the agreement is finalized, OIR will manage the agreements as outlined below.
Assessing Established Agreements
OIR will assess the effectiveness of agreements using three criteria:
1. Number of NDU personnel who participated.
2. Exit survey administered by OIR to gather feedback from participants.
3. Consultation with the units that initiated the agreement.
This data will be presented to the Council of Deans for evaluation and discussion.
Renewing Expiring Agreements
Once a decision is reached to renew an agreement with or without modifications, the renewal will follow a similar procedure to establishing a new agreement. All agreements must be approved first by the NDU Legal Counsel, who will forward the agreement to OIR for signatures.
OIR will notify all concerned NDU personnel of due dates and application procedures for each agreement. OIR will collect applications and organize the review process. Once participants are selected, the relevant academic units will help students design their curriculum abroad; OIR will liaise with NDU administration and the relevant offices at the partnering institution to facilitate administrative functions, such as student registration, housing, and transportation.
Exchange/Internship Programs (Not Managed by NDU)
OIR will inform students, staff, and faculty of relevant academic international opportunities provided by extramural institutions. Additionally, OIR will identify and nurture international opportunities that could benefit NDU personnel. OIR will provide assistance to NDU personnel during the application process.