Frequently Asked Questions

Abstracts and Papers

How can I submit an abstract or case report?

All abstracts and case reports must be submitted through the online abstract submission platform. The system will open on [opening date] and close on [closing date]. Late submissions cannot be accepted.

Who is eligible to submit?

Submissions are open to all individuals aged 18 and above. Each main author may submit only one abstract or paper as the primary author, but may be listed as a co-author on additional submissions.

How do I submit an abstract?

Click Abstract Submission on the conference website. Follow the detailed instructions, complete all required fields, and set a password to access your submission later. After submitting, you will receive an automatic email with a submission ID. Keep both your ID and password for future access.

What if I forget my password or need to edit my submission?

You may reset your password using the link on the login page. Edits can be made only until the submission deadline. After the deadline, no changes are permitted.

What are the paper format and page limits?

Use the official Paper Template available under “Paper Submission.” Papers should not exceed 6 pages. Shorter papers (up to 4 pages) may be presented as posters.

Can I submit my paper to another journal or conference?

No. Accepted papers become part of the official conference proceedings, and their copyright will be transferred accordingly.

What happens after my abstract is accepted?

Once your abstract is accepted, you will be invited to submit the full paper, incorporating any comments from the scientific committee. Registration and payment of the applicable conference fee are required to confirm your participation.

I did not receive my acceptance letter. What should I do?

Acceptance notifications are sent automatically to the email address provided during submission. Please check your spam/junk folder. If you still haven’t received it after the published notification date, contact support@citystreet7.edu.lb.

Can I change from a paper to a poster presentation (or vice versa)?

Yes, provided the change is made before registration closes. Send your request to support@citystreet7.edu.lb.

How many papers can I present at the conference?

Each paper must have at least one registered in-person presenter. A main author may present one paper, but may co-author others. Every paper presented requires a separate registration.

How long will it take to receive the decision on my submission?

Notification dates are listed under Important Dates on the website. The organizing committee will announce results on time or communicate new dates if unavoidable delays occur.

Registration and Fees

How do I register for the conference?

Registration is completed online through the Registration and Payments page. Select your participation type (Full Participant, Day Participant, Student, etc.), fill out the form, and complete payment.

What are the available discounts?

Two discounts are available:
1. Early Bird Discount for those registering before the early-bird deadline.
2. Student Discount, upon submission of valid student identification.

What is the cancellation policy?

The full cancellation and refund policy is available under Registration.

What payment methods are accepted?

Major credit cards and bank transfers are accepted. Details are provided on the registration platform.

How do I register as a guest or audience member?

Guest and audience registration will open closer to the conference date. Please check the website for updates.

Conference Experience

Will the conference be held in person?

The event is planned as an in-person conference. However, virtual sessions will be available for participants unable to travel due to safety concerns, travel costs, or work commitments. If circumstances prevent in-person attendance altogether, the conference will move online.

Are accommodation options available near NDU for conference participants?

Yes. Several accommodation options have been arranged based on their proximity to the NDU Main Campus, ranging from budget-friendly guesthouses to 5-star hotels. For the full list of recommended accommodations, please refer to the Accommodation section of the website.

What resources are available to plan my schedule?

A digital program listing all sessions will be published online. Participants can use the Itinerary Builder to customize and export their personal schedule. A final printed program will also be distributed on-site.

Where can I find the latest conference program?

The most up-to-date and official version of the program is always available on the Conference Program page.

Are there optional events or tours?

Yes. Registration is required for optional events not included in the main fee, such as the Gala Dinner and Pre/Post-Conference Tours. Details and registration links will be available closer to the date.

Is the conference venue wheelchair accessible?

Yes, the City Street 7 Conference and Exhibition Center is wheelchair accessible. However, accessibility for walking workshops or optional tours may vary.

Are meals included in the registration fee?

Coffee breaks and light refreshments are included. Meals and special events (such as the Gala Dinner) may require separate registration unless otherwise stated.

How do I obtain a visa?

Once you complete registration and payment, you may request an official Visa Invitation Letter by emailing support@citystreet7.edu.lb with your passport details.

Technical Support and Contact

I’m having trouble with the online forms or submissions. What should I do?

Please contact support@citystreet7.edu.lb for assistance. Provide your full name, submission ID (if applicable), and a brief description of the issue.

Frequently Asked Questions