Papers accepted for Oral Presentation will be submitted for inclusion in the IEEE Xplore Digital Library.
Final Manuscript Submission Deadline: August 31, 2025.
Authors of accepted papers must submit their final manuscripts by following these steps:
1. Prepare Your Manuscript
Authors must format their manuscripts using the IEEE two-column format. Templates are available here:
Important Note
The provided templates ensure compliance with IEEE margin requirements. After formatting, carefully proofread your manuscript and verify that it follows the required layout and formatting guidelines.
2. Check IEEE Xplore Compatibility Using IEEE PDF eXpress
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ACTEA 2025 is registered for IEEE PDF eXpress™, a free service that helps authors generate IEEE Xplore-compatible PDFs. |
Steps to Use IEEE PDF eXpress:
- Go to IEEE PDF eXpress.
- Create an account (or log in if you already have one) using conference ID: 66485X.
- Upload your manuscript:
If your manuscript is not in PDF format, submit the source file for conversion.
If your manuscript is already in PDF format, upload it for compatibility checking.
- Use IEEE PDF eXpress to obtain an IEEE Xplore-compatible PDF.
- Follow the on-screen instructions and review the available resources for further guidance.
3. Submit Your Final Paper
Once your manuscript is IEEE Xplore-compatible, submit the final PDF to ACTEA 2025 via EDAS.
Important Notes:
- Uploading a paper to IEEE PDF eXpress does not mean submission to the conference.
- Authors must still submit the verified PDF through EDAS at EDAS Login.
Paper Style and PDF Express
Paper Size: A4 (8.27 x 11.69 in / 21 x 29.7 cm)
Formatting Element
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Size (inches)
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Size (cm)
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Top Margin (First Page)
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1.00 |
2.54
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| Top Margin (Rest of Pages) |
0.75 |
1.90
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| Left Margin |
0.75 |
1.90 |
| Right Margin |
0.52 |
1.32 |
| Bottom Margin |
1.44 |
3.67 |
| Text Width |
7.00 |
1.78 |
| Text Height |
9.50
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24.13 |
| Column Width |
3.40 |
8.63 |
| Column Separation |
0.20 |
0.50 |
Procedure for IEEE Xplore-Compatible PDF
1. Access the IEEE PDF eXpress site and sign up/sign in as needed:
| First-time Users |
Returning Users (Using it the first time for a new conference)
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Returning Users
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Click “New Users – Click Here”.
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Enter 66485X for the Conference ID, your email address, and the password you used for your previous account.
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Enter 66485X for the Conference ID, your email address, and password.
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Enter 66485X for the Conference ID, your email address, and choose a new password. Then, continue entering the information as prompted.
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When you click 'Login,' you’ll receive an error indicating that you need to set up an account. Simply click 'Continue.' By entering your previously used email address and password, you will enable your old account to access this new conference. |
Enter 66485X for the Conference ID, your email address, and password.
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You will receive both online and email confirmation of your successful account setup.
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Check that your contact information is still valid and click 'Submit.'
You will then receive both online and email confirmation of your successful account setup.
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Enter 66485X for the Conference ID, your email address, and password. |
2. Proofread and check the layout of your manuscript.
3. For each conference paper, click "Create New Title."
4. Enter identifying text for the paper (the title is recommended but not required).
5. Click "Submit PDF for Checking" or "Submit Source Files for Conversion."
6. Indicate the platform and source file type (if applicable), click "Browse" to navigate to your file, and then click "Upload File." You will receive both online and email confirmation of a successful upload.
7. You will receive an email with your checked PDF or IEEE PDF eXpress-converted PDF attached.
If you submitted a PDF for checking, the email will indicate whether your file passed or failed.
| Options (choose one): |
Action |
If the PDF submitted fails the PDF check or if you are not satisfied with the IEEE PDF eXpress-converted PDF
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Option 1
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Submit your source file for conversion by clicking "Try Again," then "Submit Source Files for Conversion." Alternatively, resubmit your source file with corrections by clicking "Try Again," then "Submit Source Files for Conversion."
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Option 2
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Read the PDF Check report, then click "The PDF Check Report" in the sidebar for information on possible solutions. Submit a PDF by clicking "Try Again," then "Submit PDF for Checking."
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Option 3
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Request technical help through your account. Request a manual conversion through your account.
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