Papers accepted for Oral Presentation and for Interactive Poster Presentation will be included in IEEEXplore.
In addition to submitting the final manuscript according to the guidelines
below, authors of Interactive Poster Presentations need to prepare a poster of size A0 to be displayed during the Interactive Poster Presentation sessions.

Authors of Accepted Papers need to submit their Final Manuscript
(Camera ready paper) before June 3, 2009 using the following steps:

1. Create your manuscript(s) using the IEEE two-column format, check the samples below:

Submitted paper should be between 4 pages and 6 pages long including references.

Caution: Style files and templates provided here have been created to ensure that margin requirement is adequately met.



  • LaTeX style file:
  • LaTeX sample document: sample_new.tex
    % Use this line for A4 paper
    \documentclass[a4paper, 10pt, conference]{ieeeconf}

2. Proofread and check layout of manuscript.

3. Check your manuscript for IEEEXplore compatibility using the steps below:

ACTEA09 has been registered for use of IEEE PDF eXpress™ . IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEEXplore compatibility (PDF Check function).


    a. Go to IEEE PDF eXpress:

    b. Create IEEE PDF eXpress account (see "Procedure" below)
    ACTEA 2009 Conference ID: actea09x

    c. Upload source file(s) (your manuscript) for Conversion if it is not in PDF format;
    and/or upload your PDF file  for Checking if already in PDF format

    d. Use IEEE PDF eXpress to attain IEEE Xplore-compatible PDF(s). The site contains extensive instructions, resources, helpful hints, and access to technical support.

4. Submit final, IEEE Xplore-compatible PDF(s) to ACTEA 2009 at

Please note: Uploading a paper to IEEE PDF Express is not the same as submitting the paper to the conference. You will still need to submit the checked PDF by the normal means through the EDAS website (


Page Style Requirement:

Page size requirement for ACTEA09 is A4 paper.
The settings below are required for the final submission Page margins:


A4 paper

Paper Size



Top margin (1st page)



Top margin (rest)



Left margin



Right margin



Bottom margin



Text width



Text height



Column width



Column separation



REMINDER: Authors are responsible for submitting their paper in the required format.
All papers that are accepted will be published as submitted by the Author.
The Conference is NOT responsible for editing or correcting errors in the paper.

Procedure for IEEE Xplore-Compatible PDF:

  1. Access the IEEE PDF eXpress site

    First-time users:

    Previous users, but using it the first time for a new conference:

    Returning users:

    a. Click “New Users - Click Here”.

    a. Enter actea09xfor the Conference ID, your email address, and enter the password you used for your old account.

    a. Enter actea09x for the Conference ID, email address and password.

    b. Enter actea09x for the Conference ID, your email address, and choose a new password. Continue to enter information as prompted.

    b. When you click “Login”, you’ll receive an error saying you need to set up an account. Simply click “Continue”. By entering your previously used email address and password combination, you will enable your old account for access to this new conference.

    c. You will receive online and email confirmation of successful account setup.

    c. Check that the contact information is still valid, and click “Submit”.

    d. You will receive online and email confirmation of successful account setup.

  2. For each conference paper, click “Create New Title”

  3. Enter identifying text for the paper (title is recommended but not required)

  4. Click “Submit PDF for Checking” or “Submit Source Files for Conversion”
  5. Indicate platform, source file type (if applicable), click Browse and navigate to file,
    and click “Upload File”. You will receive online and email confirmation of successful

  6. You will receive an email with your Checked PDF or IEEE PDF eXpress-converted
    PDF attached.
    If you submitted a PDF for Checking, the email will show if your file passed or failed.

Options (choose one)

If the PDF submitted fails the PDF check:

If you are not satisfied with the IEEE PDF eXpress-converted PDF:

Option 1

Submit your source file for conversion by clicking Try again, then Submit Source Files for Conversion

Resubmit your source file with corrections ( Try again, then Submit Source Files for Conversion)

Option 2

Read the PDF Check report, then click “The PDF Check Report” in the sidebar to get information on possible solutions

Submit a PDF by clicking Try again, then Submit PDF for Checking

Option 3

“Request Technical Help” through your account

“Request a Manual Conversion” through your account